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Time management software is an essential part of personnel administration and tracking of working hours in the company.
✓ Does your project concern the monitoring of working hours for HR management ?
✓ Is the management of leaves and absences part of your daily needs ?
✓ Do you need to track the time spent per activity or the time consumed per project ?
✓ Employees can recover the hours, or opt for the payment of overtime, is this written in your collective agreement ?
Time management software is a computer portal that is part of human resources management tools.
Thus, the time management software makes it possible to effectively monitor employee working time indicators.
With the advent of the internet, more and more time management software is deployed online and accessible from any PC or mobile phone. We also speak of SAAS software (Software As A Service).
JOUROFF as online working time software has developed an innovative process for intuitive time management.
This consists of pooling the management of working time in the HR sense of the term and the monitoring of time spent by activity.
This approach meets a dual objective, namely :
Monitoring of working hours to ensure compliance with the rules in force relating to labor rights.
But also the management of activities for a better visibility of the time consumed in the company.
It is in this context that time tracking software takes on its full meaning.
Time management is an often confused term because it can concern the organization of the tasks of the collaborators, the follow-up of the working hours in the field of human resources, or quite simply the invoicing of the time spent by customer.
The area that interests us here concerns the management of working hours in a company.
This mixture of concepts around time management makes it difficult to find time management software in a specific area.
Indeed, software publishers use the same terminology as it is:
º tools for organizing tasks
º planning software
º time management or activity monitoring solutions
So you can imagine how complicated the research can be to find a good time management software that suits your needs.
We will try to provide you with the essential criteria to choose the time tracking software in line with your problem.
To choose the right working time software for your business, you just have to start asking yourself the right questions.
Especially since you know better than anyone the specifics of your company in the administrative follow-up of employees.
The questions generally encountered are of the order :
✓ Automation of leave requests and calculation of balances
✓ Time tracking by activity or by project
✓ Recovery of hours or payment of overtime
✓ Management of annualized contracts within the framework of a modulation of working time
✓ Validation by the manager of leave and absence requests
✓ Extraction of payroll variables at the end of the month, in order to transfer them to the accountant.
You will understand, before going to a particular software, it is important to list your needs, in order to see clearly.
In the following paragraphs, we will detail some use cases around the topic of working time management.
Monitoring working hours is an essential element to manage the various activities of the company.
There are several collective agreements to regulate time management in a company. We will establish a comparison of the different approaches to the choice of working time software according to the context of activity.
If your company needs to list the time consumed by project, by skill area or by activity, you should probably turn to time tracking Software.
This type of software has the particularity of combining HR working time and activity management.
Very often, project management involves the modeling of project portfolios containing tasks, services or business per client.
On the other hand, employees must enter the working hours per project as part of project management meetings, or through weekly or monthly timesheets.
Time tracking by project can also be done through specialized project management tools, or ERP (Enterprise Resource Planning).
You can choose this kind of tool if your needs justify it.
For example, for the management of resources or workload plan, planning with the notion of deadline etc...
In line with business management software with several modules, we can also cite Human Resources Information Systems (HRIS).
However, there are HRMS oriented towards time management or specialized in the administrative management of personnel. For example: monitoring annual interviews, monitoring HR indicators, absenteeism, payroll management, etc.
Does your company need to track working hours, or is it just the administrative management of paid leave and absences ?In this context, it is advisable to use software specialized in leave management.
Indeed, some companies are directing their research towards time management software, while the initial need essentially concerns the monitoring of paid leave, sick leave and absences.
When evaluating time management software, the main tendency is to consider that leave software implicitly integrates overtime management .
This is the reason why it is necessary to define a schedule of conditions to explain things well.
In terms of overtime management, It should be noted that not all companies operate in the same way. The hours management rule is generally described in the collective agreement.
In some cases, a days recovery system may be sufficient.
If your need concerns days of recovery , leave management software could fulfill this function.
On the other hand, if your convention recommends counting overtime by applying a percentage increase, an hours management tool would be more appropriate.
Sometimes overtime is declared on an occasional basis. That is, employees report overtime only when the opportunity arises.
In such a situation, the interest of setting up a time management software becomes relative.
These different scenarios should allow you to better qualify the working time software suited to your hours management needs.
In addition, our expertise as a working time software publisher leads us to discover other more complex cases, including:
º The entry of night hours , which can generate additional hours to recover or pay
º Recuperation hours related to work on Sundays or public holidays
º Specific activities giving rise to recovery or remuneration.
This subject may seem complex depending on the case, but your Chartered Accountant can help you better interpret your collective agreement and choose the working hours software that suits your situation.
In terms of time entry, we can distinguish two types of approaches:
♦ The management of attendance times via a badge system, in order to keep track of arrival times, break time and departure time employees
♦ The reporting of time spent on a project or according to the nature of the activity.
The use of a badge reader requires specific time management software connected to the badge.
Companies in the industrial sector frequently use the badge-reader system, but the installation of a badge-reader can also be done in conventional companies of the VSE / SME type.
In this regard, there are time management tools incorporating a badge interface ... We are talking about virtual badges via a mobile phone allowing employees to record their hours of presence.
This type of attendance management tool facilitates the traceability of hours because the employee can indicate the arrival time, as well as the departure time with a simple click, especially if the employees do not have work with a PC.
Such a hours tally tool has the drawback of not validating the hours of presence by the HR manager, but also the lack of recording of hours in an annual counter, for example.
It is clear that most companies use the traditional method of entering their working hours through a timesheet submitted for validation by the manager or by his HR assistant.
Conventionally, hours management consists of evaluating the number of hours worked per week or per month.
However, labor legislation offers the possibility of adjusting working time according to the peak of activity.
We then speak of modulation or annualization over a period of twelve (12) months, during which the employee will have high weeks and low weeks in terms of weekly hourly volume.
In this kind of annualized system, the weeks offset each other to project an average weekly duration of 35 hours over the entire 12 months.
The company can thus organize its work schedule according to the increasing load of the activity.
Such a system requires the establishment of a modulation agreement negotiated between the stakeholders, then framed by labor law.
As for an annualized time management tool, the use of timesheets may be sufficient for small structures in particular, even if it is recommended to use working time software specialized in monitoring annual hours.
Although all companies use the same term time management software, the fact is that each organization has different operating rules.
The first instinct to have is to look scrupulously at the provisions of your collective agreement .
However, this subject is not supposed to be new in your organization...Also, you already have an informal time management procedure based on the recording of hours via paper sheet.
If this is the case, you will simply have to draw up a specifications to list your needs and your mode of operation in terms of administrative management of working hours.
In short, it is up to you to guide the software editors so that they can soak up your information system.
It is recommended to establish a grid on the essential criteria or essential features expected.
All of these documents can be presented to software publishers in the needs analysis phase.
You can also send the example sheets of timesheets that you use in hard copy, so that the software supplier can find out about the formalism used so far.
In terms of working time management, the files to be favored can be of the type:
♦ Time management excel file filled in by employees
♦ Example of a working time planning file...You can find a template to download on the web.
♦ Extraction of monthly summary data such as leave counters, hours worked etc...
Our time management software called JOUROFF offers a flexible offer according to your needs in monitoring working hours.
If you want to automate the hours worked week by week or on a monthly basis, this is done by means of a simple configuration.
Here is a non-exhaustive list of the use cases for our time tracking software:
✓ Time management software for tracking hours by activity
✓ Time management tool for time spent summary on the various projects of the company
✓ Online tool for tracking hours synchronized with paid vacation and absences
✓ Time management software for monitoring absences, RTT and sick leave.
✓ Time management software for the calculation of overtime and overtime.
Ex: from 35 hours to 43 hours, increase in hours at 25%, and if more than 43 hours, increase at 50%
✓ Time management software for monitoring timesheets and modulating hours
✓ Work time planning tools for personnel management
✓ Time management software for monitoring the annual hour meter.
Example: Employee's contract of 35 hours or 39 hours per week
✓ Working time software for time spent tracking and customer invoicing.
If you are looking for open source time management software, note that functionality is limited in open source.
However, you can test our software thoroughly because our tool offers a free trial for better overview of the time tracking software.
Made with in Lannion (Bretagne, France)
Contact Us : info [ @ ] jouroff.com