Timekeeping and working time software

Working time management - what is it ?

As working time management software, our SaaS Tool offers several features that allow every company to easily manage the hours worked by employees.
Whether it is to manage hours from a human resources point of view, or time management to manage the activities of the company.
For their part, employees access the software by means of a login and password, to use their dedicated space containing several modules, including: consultation of the schedule, the follow-up of leave, but also the entry of working time.

The company can thus rely on the automation of the complete process, so as to implement a workflow declaration by employees of leave requests or submission of time sheets to the Manager, who is then responsible for validating or reject.
In some organizations, the hours worked are also used to steer activities through analytical monitoring dashboards.
In this context, our SaaS Tool highlights intuitive time tracking management, because each company can define its activity tracking database in advance so as to associate each resource in this database with a time spent context. .

Before orienting yourself towards HR time monitoring (management of the weekly duration of contracts), or analytical monitoring of time spent on the project, it is advisable to clearly define your context, through a list of needs or use cases:
✓ Does the recording of working hours already exist in the company?
✓ Are your employees autonomous in submitting their timesheets...Or are the Managers responsible for filling in their sheets? of time
✓ When the employee enters his hours, does this require validation by the HR manager? If yes, weekly or monthly?
✓ Would you like to integrate leave management into time management software?
✓ Is your company concerned by the modulation of working time or annualization?
✓ Would you like to export data to payroll at the end of each month?
✓ To allow employees to easily enter their hours, do you plan to use a mobile application such as Android or Iphone? ?
✓ Should time management software be used to count Meal vouchers?

Management of overtime via the time tracking software

For overtime management, the saas time management tool offers two procedures for counting hours.

(1) Entry of hours via the activity report:
In this context, employees enter the working time every week, and the software takes care of calculating overtime hours.
To do this, the employee connects to his timesheets and activities space.
The advantage of using this approach is that the timesheet represents the source of information to be able to manage other time tracking components. For example, the management of annualized employment contracts. This last case requires, in fact, to record the hours worked over the weeks to restore the annual statement at the end of the period.

(2) If your final objective is to account for overtime to be paid or recovered, the weekly entry of working time can be cumbersome for the employee...In this case, our saas tool offers a form for direct declaration of overtime every week or monthly:
Each employee can thus freely declare overtime.
By favoring the direct overtime declaration form, the employee is no longer obliged to enter the overall activity of the week through his timesheet.

Time management rules related to time tracking:

The calculation of hours involves specifying the rule for triggering overtime hours worked beyond the contractual weekly quota. For this, it will be necessary to create thresholds to automate the calculation rule:
º The calculation threshold for hours worked on Sunday
º The hourly threshold or increase for working on public holidays
º The hourly monitoring threshold for the calculation of conventional overtime (calculation of weekly hours)
º Business rule for calculating hours to be paid or to be recovered

In some cases, the labor agreement or the collective agreement provides not to pay the hours, but to be able to recover them only.

Time management and evolution of the collective agreement

Work time management software must be able to adapt according to management rules or changes in the work code.
The different organizations are subject to collective agreements or company agreements which determine the rules to be respected in terms of managing working hours.
Ultimately, working time management involves a set of management rules or HR processes intended to enforce legal procedures in line with labor law.
The management of working time must therefore obey the legal framework of social law, from an organizational and administrative point of view. In other words, every company is required to enforce legal working hours for employees.

Our sass time management tool offers an advanced setting space to adapt the software to the operating mode of each company, but also to take into account the specificities of company employment contracts.
You can manage employees with fixed-day contracts involving time entry by day or half-day worked... Combined with an annual count of the total days worked
By the same process, you can manage the employees in hourly monitoring mode, with an allocation of hours at the level of their activity report.

Organization of working hours in the company

The management of working time is based on the organization of hours through a process corresponding to the functioning of the company.
Depending on the company's industry, the process for arranging hours may vary.
For example, a company operating in the field of software publishing most often operates in project management mode. In this context, monitoring the time consumed by project is an essential function.
Thus, employees, most often software developers, are organized by R&D division, or by project team.

The work is organized around the project with a provisional time allocation or project costing.
This mode of operation also exists in time management software for design offices, because the project management mode is highlighted, especially since architectural firms or engineering companies work on the basis of complex project portfolios that require an efficient project time management system.
In the same vein, we can talk about association management software because the management of time and activities is very marked in associations, given the fact that there are subsidized projects that require time spent analytical monitoring and reporting to justify project funding.

That said, in most companies the organization of working time is much more agile.
Very often the employee with executive status is autonomous in the organization of his work, but sometimes the company can go through the implementation of a schedule to assign missions to each employee.
Each company will therefore be able to choose the IT solution best suited to its organizational constraints.

Our time management saas solution offers several human resources and working time management tools...Among which:

♦ The time planning and project time tracking tool
To allow you to have a general view of the time consumed, we offer a summary table of the hours attributable to each project.
Our time tracking software offers a data model with several levels of representation, which allows each company to model its activity according to its business.

♦ The annualization of hours tracking tool
This solution offers the possibility of defining the annual quota of hours to be worked per employee, or even the implementation of a provisional modulation schedule to give you a benchmark in your annualization follow-up.
You can also rely on the individual time sheet, by employee, showing the different resources on which to declare the time spent.
Thanks to the timesheet, the employee can independently declare the hours worked.
It is important to offer an intuitive digital space to the employee in order to have his support in the process of automating the management of working time.

♦ Time management tool for calculating recovery hours
The employee has a timetable summary table allowing him to control his credit of hours to be recovered.
The functionality of overtime management goes through the declaration of the increase thresholds relating to the contract of each employee.

♦ Time management and working time planning
As mentioned above, the organization of working hours can go through the planning of activities, which can also act as a source of calculation of hours worked.
Our saas tool offers schedule management software that allows you to assign tasks to each employee.
All of these different time management tools make it easier for you to track hours on a daily basis. You will be able to automate the time tracking process within your company.

♦ Hours management and export to payroll
HR time management requires an extraction of month-end payroll variables.
The working time software that we offer offers you this possibility to be able to interface with payroll management software, namely SILAE, SAGE or other tools of this type.
The exchange of information between the payroll software and the time tracking tool is done on the basis of exporting to an Excel time management file, then importing the data into the Payroll software.
Some payroll publishers offer APIs as a means of connection to allow the exchange of data between the two HR portals.

Fields of application of the working time management software

The time management software that we offer makes it possible to digitize the tracking of hours, on the employee management aspect or the project time tracking.
Depending on the needs of your company, you can use all the modules or compose the time management software tailored to your needs. Our solution can be deployed in the following different cases:

♦ Working time to track the hours worked on each project
♦ Track hours on activities listed in your business
♦ Online time management software synchronized with the paid leave tracking table
♦ Time management as part of recovery day tracking or RTT.
♦ Time tracking for calculating and increasing overtime.
For example: 35h to 43h, increase 25%, then beyond 43h, increase rate at 50%
♦ Time management for the calculation of the annualization of working time
♦ Time tracking for working hours modulation
♦ Manage time to be able to track hours worked beyond the weekly duration.
For example: Monitoring of contracts for employees of 35 hours or 39 hours per week
♦ Labor time software to invoice time spent on a project
♦ Time management integrating budget monitoring, namely the cost of the payroll linked to the time spent
♦ Management of working hours to manage customer projects.

You can now test our working time software for free to get an overview of the features offered.
We offer you the possibility to create a free demo account as a trial version of the saas software.

Discover the features of time tracking software